My journey with AI began with ChatGPT—what started as simple experimentation quickly became a powerful tool for streamlining tasks, sparking fresh ideas, and enhancing communication. Many not-for-profits face similar challenges; limited time, tight budgets, and the need to engage effectively. Leveraging AI can provide the same benefits to them as it has to me. It is an incredible resource that can help not-for-profits work more efficiently, save time, and generate ideas. But to get the most out of it, you need to know how to prompt it effectively. Here are some simple but powerful techniques to help you get the most out of it. 🚀
1. Start with Clear and Specific Prompts
ChatGPT performs best when given clear, structured prompts. Instead of asking, "How can I write a grant application?" try:
"I need to write a grant application for a small not-for-profit focused on youth mental health. Can you provide a compelling opening paragraph that highlights our mission and impact?"
The more details you provide, the more relevant and tailored the response will be.
2. Use Step-by-Step Requests
If the task is complex, break it down. Instead of asking for a full social media strategy, start with:
"Can you suggest three key messages we should focus on for our end-of-year donation campaign?"
Once you’re happy with that, you can build on it by asking for content ideas, post examples, or engagement strategies.
3. Roleplay for Better Responses
One of the most powerful ways to improve ChatGPT’s output is to ask it to take on a specific role. Instead of simply requesting "Write an email to donors", try:
"You are an experienced fundraising manager for a not-for-profit. Draft an engaging email that thanks donors and encourages further support."
This method helps generate responses that are more natural, targeted, and effective.
4. Iterate and Refine
ChatGPT isn’t a one-shot solution, it’s a conversation. If the first response isn’t quite right, refine your request:
"That’s a great start, but can you make it more concise and warm in tone?"
This iterative approach helps fine-tune responses until they meet your needs. For example, it took 4 prompts for this article to get it to where I was happy with the tone and flow.
5. Use It for Brainstorming
Not sure where to start? 🤔 ChatGPT can help spark ideas and also refine and prioritise them, making them more actionable and aligned with your goals. ChatGPT can help spark ideas. Try:
"Give me 10 creative event ideas for a fundraising gala for a small environmental not-for-profit."
Even if the ideas aren’t perfect, they can provide inspiration and a starting point for your team.
Making AI Work for Your Mission
When used thoughtfully, ChatGPT can be a game-changer for not-for-profits. Whether you're drafting proposals, writing social media posts, or generating ideas, effective prompting ensures you get useful, high-quality responses.